Hiring Office Administrator for a Leading Pharma Industry - Ahmedabad Location

Job Description:

Job Overview:

We are seeking a highly organized and detail-oriented Office Administrator to ensure the smooth day-to-day operations of our office. The ideal candidate will be a reliable and resourceful individual with excellent communication and multitasking skills. As an Office Administrator, you will be responsible for managing administrative tasks, coordinating office activities, and providing essential support to various teams within the organization.

Responsibilities: 

• Administrative Support: Perform general administrative tasks such as answering phone calls, managing correspondence, handling mail, and maintaining office supplies.
• Calendar Management: Coordinate and maintain executive calendars, schedule meetings, appointments, and conference calls, ensuring efficient time management. 
• Facilities Management: Oversee office facilities, ensuring a clean, safe, and well-organized work environment. Coordinate repairs and maintenance as needed. 
• Travel Coordination: Assist with travel arrangements for employees, including booking flights, accommodations, and transportation. 
• Financial Record-Keeping: Process expense reports, track office expenditures, and assist in managing the office budget.
• Documentation and Filing: Organize and maintain both digital and physical records and documents, ensuring easy retrieval and confidentiality.
• Event Planning: Assist in planning and organizing company events, meetings, and celebrations. 
• Human Resources Support: Collaborate with the HR department on various tasks such as onboarding new employees, maintaining employee records, and assisting with HR-related activities.

Requirements:

• Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Excellent organizational and time management skills with the ability to multitask effectively. Proficient in Microsoft Office Suite and other office software.
• Demonstrated ability to handle confidential information with discretion.
• High level of professionalism and a positive, customer-service-oriented attitude.
• Strong problem-solving skills and a proactive approach to challenges.
• A diploma or degree in business administration or a related field is a plus.

Preferred Qualifications:

• Prior experience in managing office facilities and coordinating events.
• Familiarity with HR-related tasks and procedures.
• Knowledge of basic IT troubleshooting.